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#sfrome: Knowledge management planning

Posted by Beate Stalsett Monday, October 10, 2011 0 comments

Written by Edgar Tan

Knowledge management projects typically require significant awareness raising, education and change management efforts to get buy-in and participation from operational level managers. Such managers are often impatient with theoretical KM frameworks and concepts or high level strategies, and they can easily dismiss KM as too fuzzy and impractical to be useful. Knowledge managers frequently find themselves preoccupied with fighting defensive actions around understanding and buy-in, instead of directly planning, orchestrating and executing knowledge management strategies and programmes.

In the KM Planning workshop Edgar Tan and Kim Martins took the participants through a facilitated and staged participatory planning process using a set of performance support tools to:

* diagnose specific pain points in the operations that can be supported through KM
* identify cultural factors that support or inhibit more effective knowledge sharing and use
* focus managers on the areas they believe are of highest priority to them
* help managers identify appropriate KM approaches, methods and tools to support their priority areas

The value of a participatory planning approach is that operational managers are themselves working with the KM team to identify the main components of a KM intervention, rather than having a KM team impose a solution from outside. This removes much of the burden of getting buy-in (because prioritisation and selection of approaches are done by the managers themselves), and the awareness and education process is focused on explaining the approaches and methods that managers themselves select as possible candidates.

If you wish to see how the process works, read this blog post and watch the embedded video:


Ebtesam Abdullah Saad, is 22 years old. She lives in Tihamah, 100 kilometres away from San’a in Yemen.

She has travelled to Cotonou in Benin to take part at the Youth conference - Agents of change to share her experience and to learn what other young people in different countries are doing and how they are overcoming their challenges and working to reach their aspirations.

She is an amazing young woman. Saad not only is a farmer, but also runs a successful grocery shop, is the chairperson of the savings groups, runs literacy and family planning classes for her community.

“I go proud of my various activities. I have a grocery store which I run together with my mother and my other siblings. I have two hectares farm land where I grow potatoes, tomatoes, sorghum and different types of vegetables”, explains Saad.

Saad’s farm land produces 15 tonnes of potatoes and 1.5 tonnes of tomatoes annually and she can count on an annual income of 600,000 Rials. Saad - a savvy farmer - knows that for her farm to have a good yield and be able to have a secure income, she needs to invest in seeds and fertilizers. “And this is precisely why I spend 60% of my income on inputs and to buy fuel for the generator which we use for irrigation”, says Saad.

Another feather in Saad’s hat is the savings group she chairs. “You know, it is impossible for women to have access to credit, so what we did, is to get organized and we set up our own savings group”, says a proud Saad.

“The group started in 2008 and today has 31 members - all women. So far we’ve given out 64 loans for a total of 845,000 Rials”.

This women’s savings group gives out loans ranging from 15,000 to 180,000 Rials and requires no guarantee or collateral. And guess what, to date, everyone has completely repaid their loans. Yet another example that women are credit worthy! One would hope that credit and financial institutions will finally open their doors to credit worthy women!

“I am looking forward to sharing my experience, challenges and aspirations with the other young people at this event these stories and show them that women can be self-sufficient and independent, that women are credit worthy, that women are as good, if not better entrepreneurs and business people”, remarks Saad.

Saad is learning English and aspires to have the local women’s savings group recognized at national level. She is a role model within her community and seeks to build the capacity of as many women as possible and empower them to take their lives in their hands.

“I hope that by the time I have my second child, at least 70% of the women in my community have an income generating activity and can stand on their feet”, says the four-month pregnant Saad.

And we can only keep our fingers crossed and wish Saad and the courageous ladies of her community the best of luck!

by Dr. Bruce Campbell, Director, CGIAR Programme on Climate Change, Agriculture and Food Security (CCAFS)

In one workshop session at the Bonn SBSTA one participant said “We are doing nothing new”. In the Second Global AgriKnowledge Share Fair, held late last month at IFAD headquarters in Rome, participants in one session felt that “perhaps 80% of climate smart agriculture (CSA) is made up of what we already know how to do and are trying to do”. I realise this refers to the proven technologies and practices that can be called upon in CSA, but we also have to consider “additionality”. “Additionality” is a keyword in climate change negotiations. Additionality can be defined as the extent to which a new input adds to the existing inputs (instead of replacing any of them) and results in a greater aggregate. The word is applied to climate finance – the call for developed countries to provide, “new and additional” climate change financing to developing countries. And it is also a key word applied to mitigation interventions – the interventions must reduce greenhouse gas emissions compared to business as usual (or compared to the agreed baseline). Additionality is less frequently applied to adaptation, but even here it has been raised; and it is only time before metrics will be needed to show how climate finance has improved adaptive capacity (e.g., see the chapter on MRV in the Meridian Institute Report on Agriculture and Climate Change) http://www.climate-agriculture.org/~/media/Files/Projects/CCAg%20microsite/Agriculture%20and%20Climate%20Change%20Scoping%20Report%2012%20July%202011.pdf).

So why is “climate-smart agriculture” additional to business as usual? CSA includes the explicit recognition that there are three (or more) outcomes that are sought, two of which are climate-related. There are the business as usual outcomes associated with agricultural development – e.g. production increases, improved agricultural markets, enhanced food security, empowered farmer organisations etc. Then there are the climate change outcomes – enhanced adaptation to climate change, and enhanced contribution of agriculture to climate change mitigation.

And, invariably, when we seek to enhance more than one outcome there will be trade-offs that have to be dealt with. To illustrate some of these – rising temperatures in the Indo-Gangetic plains mean that wheat may need to be planted earlier, but the easy way to do that is to burn the rice residues of the previous crop, thus increasing greenhouse gas emissions. Movement of potato farmers up the Andes to escape the pests and diseases from a warming world will result in the destruction of carbon-rich grasslands. Crop insurance may help deal with crop failures due to extreme events in the short term, but may in the long term be maladaptive – the real solution being more transformative adaptation (changing crop species, out-migration etc). So, CSA is different from business as usual in that the trade-offs amongst production increases, adaptation and mitigation are explicitly recognised and dealt with, both for short and long time scales.

CSA is also not business as usual in terms of the partnerships needed to foster outcomes.
The climate science community and meteorological departments need to be more closely involved with the agricultural community – for providing meaningful seasonal, near-term and decadal forecasts of climate which are essential if adaptation to increased variability and progressive climate change is to be successful. Given the predicted increase in frequency and severity of extremes, much more attention has to be given to climate risk management. This also needs better partnerships with the crisis response community and insurance sector. We also have to bring in a completely different group of scientists – those dealing with measuring greenhouse gas emissions.

There are many technologies and practices that are known that can be brought to bear on CSA. But CSA is not business as usual, as there are also many technologies and practices that are not climate-smart! Fertiliser subsidies may enhance food production outcomes but will often result in increased greenhouse gas emissions. Building large irrigation schemes in regions where rivers are likely to dry will do nothing for adaptation over the longer term. Promoting crops and livestock that are increasingly difficult to grow in specific agro-ecological zones is not climate-smart.

Markets in a climate-smart world are likely to be different. Many western diets are poor for human health and the environment. There is increasing recognition that eating habits will need to change. Fat taxes are being introduced. There are campaigns about “carbon footprints”. This trend is likely to intensify. In a climate-smart world, developing countries will need to improve the efficiency of production methods for export products if they are to compete; or may need to shift to alternative products that have less of an environmental impact.

Climate-smart agriculture is likely to be very different in different places. In some regions of the world we have to expect greenhouse gas emissions to increase, given the significant yield gaps that exist. But even here it is not business as usual, as the emissions per unit food produced will likely be lower than under business as usual. In other regions of the world, especially in developed countries, CSA will involve de-intensifying agriculture to reduce the environmental footprint. In some parts of the world, we can expect incremental adaptation as varieties change and as cropping systems are altered. In other parts we can expect transformative adaptation as industries move and transform; as new crops are brought in; as major shifts occur between livestock and crops.

CSA will bring in new policies. This is already the case in some countries. For example, we see “carbon farming initiatives”. NAMAs and NAPAs are widespread and are increasingly giving more attention to agriculture. REDD+ plans are recognising agriculture as a driver of deforestation and we can expect greater attention to the details of how to solve this – involving policies and actions in the forestry and agriculture sectors.

CSA is also about visioning an uncertain future world, and about acting on those visions. While we may know many of the solutions to today's problem’s, we now have to plan for the next decade – with rising temperatures and more extreme events. Seasonal forecasting and long term climate projections are, unfortunately, riddled with uncertainty (though we can expect this situation to improve with further research). Tools are now being put in place that will help development practitioners and service providers to farmers envision a future world. With a click on a site on a map you should be able to get a series of predictions about future climates. With a click on a site you should be able to see places which can be visited to get a glimpse of the likely future climate for your site. Farmer-to-farmer visits can be organised to such analogue places to exchange views on how farming may have to shift.

CSA is also about a new research agenda. There are many new research issues that need urgent attention. We need downscaled climate projections that work for those involved in agriculture. We need much better seasonal forecasting for climate risk management. We need enhanced index-based insurance products. Farmers, extension workers and development planners need the decision support tools to help navigate the trade-offs amongst production goals, adaptation goals and mitigation goals. We need basic information on the costs of different options (to take a case in point, the costs of soil carbon sequestration in Australia range from $10-50/ton CO2. Such lack of precision is having major implications for policy development). And CSA means a new wave of attention to breeding – breeders need to think about what is needed in 10-20 years time, with crop-specific strategies. The implications of climate change on pests and diseases is a major area for research.

CSA is not business as usual. It has many dimensions of additionality. But there are plenty of proven technologies and practices that can be promoted today for a climate-smart world.

Written by Cristina Sette (CGIAR)

FAO is working on an integrated country approach for rural employment and decent work in Malawi and Tanzania aiming to support national capacities in mainstreaming rural employment and decent work; child labour prevention; and youth employment creation. The three-year programme is funded by the Swedish International Development Cooperation Agency (Sida) and supports the Millennium Development Goal 1 on ‘Eradicate Extreme Poverty and Hunger’, under the new target (1B) to achieve full and productive employment and decent work for all, including women and young people.


Peter Wobst, from FAO, presented the main aspects of the approach, its background, the rationale and its activities, such as child labour prevention in agriculture and junior farmer field and life schools (JFFLS). Peter shared with us the lessons he and his team have learned since the programme started:

  • Involvement of stakeholders such as national and local government, UN agencies, those active in the area (NGOs), and local communities is crucial for understanding all the issues involved in rural employment.
  • Using an integrated approach that better reflect issues on child labour and linking it with other areas of food security, collecting ideas beyond employment.
  • Paying attention to context and population groups to have tailored approaches (the reality of employment in fishing communities is different from crop farmers)
  • Influencing the formulation of policy and strategies at national and UN level.
  • Working through capacity development but need next steps

Peter’s team faces several challenges and wanted to discuss with participants of the session three main challenges: institutionalization of such an approach, ways for sustainability and linkages with existing investments in agriculture.


One participant suggested to avoid the word institutionalization as it can be associated with bureaucracy. And to look at this intervention as a complex systems with multiple dimensions. On the sustainability, working with policy makers on the values of the project, on creation of employment and reducing poverty, can be a way to move towards sustainability, where National governments take the responsibility for carrying on the programme in a near future. Just having policies is not enough, but helping governments to see the importance of such policies and the benefits of applying such policies can bring is the way forward.

Child labour is a sensitive issue but when discussing with national partners, the team linked it with poverty reduction and employment generation.

More information can be found at http://www.fao-ilo.org/


Written by Marina Cherbonnier (YPARD)

I was rather delighted to head to my session with, fresh in mind, one of the last advices from the « Communities of Practice clinic» that I was just leaving:

« First of all, launch informal discussions with people you envisage as beneficiaries of your community of practice and simply ask them what they want and need! »

I was going towards the good direction!

Presenting YPARD’s agricultural online events for giving a voice to our Young Professionals’ community… that’s what it was about…

but it was even more about launching an interactive discussion, with the people attending the session, on how to get more youth involved in (YPARD) online events*.

Let me jump into the conclusions:

Strengthen your social media strategy, your partnerships and your promotion
This was the conclusion of a previous discussion on the same topic in a previous share fair. How concretely apply this?

  • Express and promote what Young Professionals (can) gain from participating to YPARD online events**. Give concrete examples of the advantages that some previous participants got from it. Brand it as « success stories ».
  • Address challenges such as shyness to contribute, lack of confidence of young professionals (« My opinion is not relevant »), cultural tradition of the youth to keep silent as a respect to older people. How to Answer this? Show to the youth that you (community manager or whatever is your name), you are here for them as a supporter, an advisor and ready to help and assist them technically such as on the content itself.
  • Link YPARD representatives in the different regions and countries to the rest of the community more, so that the WHOLE community feels engaged in the movement. YPARD members are not simple followers but have each a role to play! Do you hear the key word “ownership” resonating loudly here? ( -note : YPARD is a worldwilde and decentralized movement -)
  • Use local and national newspapers, media and organisations to promote the online events as much as it can be!

Solicit content / subjects of interest
  • Encourage young professionals or supporters of youth’s cause to talk about local projects or local strategic decisions. Why ? I guess I don’t need to recall how much this is valuable as “food for thoughts”. Let me rather highlight that:
  • People like to learn about on-the-ground experience by individuals; people like to be told stories in which they can possibly identify themselves or recognize some elements from their own experience.
  • We only require young professionals to talk about their own experience in the simplest way they can… There shouldn’t be any fear of being « wrong » in telling their story. What do they know more than their daily life and reality?
  • Make sure that the individuals’ testimonies are combined to a person’s profile and a picture. It makes the thing much more personal and friendly!
  • Get conversations' key leaders for moderating the e-discussions. It enables to orient discussions into deeper considerations. These leaders could possibly be some specialists and recognized people. This gives more credibility to the discussions.

Provide attractive types of events
Blogs and discussions are most appreciated if there is a way for the contributor to see the number of views, to have his/her post “liked” and shared, to receive comments.

  • Pictures and videos attract more people, particularly the ones who are not sensitized to agriculture. It is indeed livelier, more fun and it humanizes concepts, projects, policies and evaluations.
  • The idea of developing contests has been emphasized as very appealing for young professionals. Being in competition and winning a price gets the things exciting. Why not get the opportunity to attend a conference or a forum and represent the movement created online on specific topics?
  • Video contests while they could seem quite time consuming for participants could be proposed in a way that only short interviews, snapshots of Young Professionals, series of few pictures are required.
  • E-conferences are much appreciated. Being able to follow a session through streaming while carrying on with some task in the office is seen as very convenient. Being able to contribute through social media on live is also very engaging.
Should we create a “free zone” on YPARD Website for Young Professionals to express themselves simply the way they want it, with text, pictures, videos, SONGS, drawings etc etc?… I am starting imagining a fresco similar to Nancy White’s drawings… A big one, where the whole community would have putted its pieces… There would be some sound as background and animated shots embedded… It looks good from here… Let’s push the thoughts and actions further…

It was a small session but with high and thoughtful participation! I thank once again the participants! Others, your comments are most welcome!

* Online events can be series of blogs, e-discussions, e-consultations, e-conferences, pictures galleries/exhibitions, video contests… songs contests, drawing exhibition etc etc…

** Benefits from contributing to YPARD online events: Learn from others and get inspired from their experience, create a strong network with your peers, “experienced professionals” and partners organisations, gain visibility, gain credibility and get a voice as an individual and as a community of youth; have your say on strategic and political level; get YPARD be the echo of your issues in strategic debates and furthermore get strategic decisions be in phase with what impact you!

Contact: Marina Cherbonnier, YPARD (Young Professionals’ Platform for Agricultural Research for Development) Marina.cherbonnier@ypard.net

Let’s keep the Share Fair - #sfrome - spirit alive

Posted by Roxanna Samii Sunday, October 9, 2011 1 comments


Last night I had dinner with the organizers of the Global Youth Innovation Network and while eating, I could see their minds racing like an F1 car, thinking of all the things that needed to do, all those details that they needed to take care of. It reminded me of our state of mind two weeks ago as we were finalizing the preparations of the Second Global AgriKnowledge Share Fair.

Organizing the Share Fair was a nine-month affair and our friend and UNDP colleague, Johannes Schunter, in his blogpost “What does it take to make the Share Fair happen? Don’t ask ‘what’, ask ‘who’! ", eloquently summarized the essence of what and who it takes to organize a share fair.

I can tell you that this nine-month affair meant many long days, many working weekends, many vacation days dedicated to organizing the share fair, many new bonds and friendships, many moments of joy, happiness and laughter and infinite satisfaction.

From the outset we committed to make the Share Fair an “out-of-the-box”, memorable and outward looking event. From the feedback we’ve received and are receiving, it looks like we managed to fulfill this commitment.

So who is this royal WE? The WE are the 690 participants, the 160 presenters, the army of social reporters, the many facilitators, the “share fair angels” - the volunteers, all those who worked behind the scenes and the Share Fair steering committee.

WE should go proud of orchestrating such a memorable event. And for our IFAD colleagues, as someone said, this was IFAD at is best. We should all go proud of this achievement - indeed a feather in IFAD’s hat.

I would add that this was knowledge sharing and breaking silos at its best as the share fair gave everyone an opportunity to learn from the knowledge and innovations of colleagues from the private sector, public sector agencies, NGOs, academics, think tanks, bilateral, multilateral and UN agencies.

For four days, the participants and the presenters created a special buzz and energy. For four days we saw lots of happy and smiling people. For four days we saw many people connecting, sharing and learning. For four days we saw IFAD meeting rooms packed with people.

For four days we saw people conducting meetings in alternative, creative and innovative ways. For four days we explored new ways of documenting and recording meetings - be it through graphic recording, via Twitter, blogs, videos, Facebook and pictures.

For four days we experienced first hand the power and potential of social media. For four days the Twitter wall took centre stage and kept everyone in the building abreast of what was going on in the numerous parallel session. For four days we did not see many suits and ties. For four days we benefitted from the wisdom and insights of four avant-garde thought leaders. In essence for four days we witnessed a unique metamorphosis. And WE LOVED it.

Thanks to the Share Fair’s remarkable social media presence the event went beyond the walls of IFAD and reached approximately 2.4 million people. 4500 people watched the various webcast and participated in the conversation and debate through social media channels. And we got the best questions came via Twitter and Facebook.

As one of the quotes on the Share Fair panels said: “Knowledge is like a garden; if it is not cultivated, it cannot be harvested.” The challenge now is to implement the many stimulating ideas we picked during the Share Fair and keep the spirit and vibrant buzz of the Share Fair alive. Recently I came across a quote from B. Fuller which really resonated with the Share Fair spirit and it goes: "You can't change anything by fighting or resisting it. You change something by making it obsolete through superior methods".


I hope WE can commit to put to practice the Share Fair “superior methods”.

Let’s commit to conduct our meetings differently, let’s commit to take advantage of the power and potential of social media.

Dare I say, let’s commit to take meeting minutes via Twitter and Storify them. Dare I say let’s commit to invite alternative keynote speakers such as Rob Burnet, Mark Davies, Etienne Wenger, Michele Payn-Knoper to IFAD-sponsored events. Dare I say let’s commit to change behaviours.

Let’s keep the Share Fair flame alive. Let's dare to do things differently!  Here comes the Share Fair revolution..... Let's overthrow status quo!!!


From 10-13 October 2011, IFAD together with Phelps Stokes Fund and in collaboration with the Government of Benin, Songhai Centre, Palmares Fundação cultural, Fundación Activos Culturales Afro (ACUA) and the GIVE 1 Project is holding a four-day event for young entrepreneurs - agents of change.

This morning, I met Nabiha Farrag - one of the many participants of this event. Farrang is a young Egyptian entrepreneur who runs a handicraft workshop in Asyut, south of Cairo.

"I am coming to this event to share what I am doing with a wider audience. I see this as a business opportunity to show case my products and to advance my activity", says Farrag.

Farrag started her handicraft business inspired by her father's work. After working with him for 15 years, four years ago she spread her wings and set up her own workshop. Her biggest challenge was and continues to be access to credit.

"To set up my workshop, I got an initial loan of EGP3000 and after I showed that I was credit-worthy I managed to get an extra EGP5000."

Farrang's monthly income is just enough to make ends meet. To really take the workshop  but to really take the workshop to scale, she needs approximately EGP20,000 to buy additional equipment and quality raw material.


Farrag hopes that this event will give her a platform to share her experience, to make new contacts, to show case her products, to manage to mobilize resources so that she can further advance her business.

"I will have a stand during the event and sincerely hope that when people see the workshop's products, the orders will start pouring in. One of my aspirations and goals from this event is to be able to sell my products and make enough money to buy the additional equipment I need for the workshop", explains Farrang.

Farrang although married is practically a single mother. "I am coming to this event with lots of hope. It was a great sacrifice to leave behind my four year old son. I sincerely hope that I get a lot from this event", tell me Farrang.

And we all hope that on Friday when she leaves, she leaves rich in heart, in soul, in knowledge and as they say in French rich in "sous". We should not forget that  investing in women and young girls is the pathway to stability and growth. This is why it is important to empower women, because by doing so, we make sure that the entire community thrives.